After using your current domain name for a while, are you planning to migrate it to a new primary domain? You may have different reasons for switching to a new domain name such as; you would have changed your organization name or re-branded or your company has been acquired.
This changeover requires complete transfer of all your business conversations in emails, documents and other business assets to your new Google apps primary domain. However, the process looks simple; it needs to be handled with care for a successful migration.
Read the best practices given below to have a hassle free migration to your new Google Apps primary domain. SysCloud experts are standing by to give you free consultation as well if you need it.
#1 – Setup your new Google Apps account
The first and foremost step involves the creation of a new Google Apps primary domain. Let’s assume that your current domain name is www.domainA.com and new domain name is www.domainB.com.
Sign up for the Google Apps account with the new domain name at apps.google.com (www.domainB.com) and setup the new Google Apps account.
Click on “Get Started” button to sign up as shown in the figure below.
Create your new Google apps login, enter the details about your organization and submit the form. Post successful submission, you will be redirected to the setup wizard page.
Logout and login, you will be prompted to switch to your new admin account.
NOTE: If the new domain name (www.domainB.com) is currently a domain alias to the old domain (www.domainA.com), then first you have to remove the domain alias. Deletion of the domain alias and using it for the creation of the new Google Apps account (www.domainB.com) may cause you to wait for minimum of 6-8 hours. To speed up this process, you can contact Google support. You should also check with Google support or SysCloud migration experts, when there is any data loss if this is a secondary domain or domain alias.
#2 – Verify Domain ownership and setup MX records
Next step is to verify your domain ownership and you need to setup the MX records. These two steps are crucial in setting up your email box. Let’s do it one by one. Log in to your admin console. Choose More —->Domains. Click on “Add a domain or a domain alias” button and the screen appears as shown below.
Select the option either as a domain or domain alias and enter the domain name. Click on “Continue and verify domain ownership”, the following screen appears. Choose the “Recommended settings” tab.
To setup the MX Records, you need to choose your domain registrar from the dropdown list as shown above.
The MX records points to the company that manages and delivers all your emails. It is important to modify the records to Google from your existing email provider, so that all your emails will be sent to your new primary domain.
For instance, if you choose “Go Daddy” as your domain registrar, the following screen appears.
Changing MX records is not a big deal, as Google assists you with a step-by-step instruction set (as shown in the figure below) according to your old email provider. You just have to choose your hosting service from the list and follow as per the procedure on “what to do next”.
NOTE: The migration of data is independent of MX records.
#3 – Setup Billing information
Next step is to setup the billing information for your new domain. Click on the “Billing” option in your Google Apps Admin Control Panel to set up the billing information.
#4 – Add users to the domain
Once you set up the billing information, you can start adding the users to your new domain. You can add users manually or use “Bulk user upload” option to upload users in bulk. Click on “Add users” button in the admin console screen as shown below.
Google provides you multiple ways to add users to your domain. If you wish to add a list of users at once, then you can choose “CSV file upload” option as shown above. Uploading users in bulk is simple, you just need prepare an excel sheet in the following format (as shown in the figure below) and save that excel in “.CSV” format. Google supports you with step by step instructions in creating this excel sheet and the format appears as shown below.
#5 – Email Forwarding
Now you are done with upload of the required users. To complete the setup, you need to initiate the process of email forwarding from your old account to the new account. This should to be done at User-level as it requires user authentication.
For your old domain domainA, please login into Google Apps admin panel and do the following steps.
To do email forwarding, click on Settings —-> Settings option in the administrator account mailbox. Choose “Forwarding and POP/IMAP” option and the following screen appears.
Choose “Forward a copy of incoming mail to”, pick the email address and choose “how to forward” from the available list of options as shown above.
#6 – Install SysCloud fully automated Online Migration App
Creation of new primary Google apps domain is thus accomplished. Now you are set ready for migration to your new domain. Install SysCloud fully automated Online Migration App to your Source domain for migration.
#7 – Start Migration
Now that your setup for the new domainB is done and also you have setup the email forwarding, which means that you are now ready to migrate your user’s data from domainA to domainB. You can use SysCloud Domain Migration application to do this easily and automatically.
Enter the domain migration details. As soon as you click on “Start Migration” button in our application, the migration begins and thus, you can start using your new Google Apps domain.
#8 – Adding Domain Alias
Once the migration is done, get the acknowledgement from all the users that their accounts are migrated. Now, remove the old Google apps domain and add it as domain alias to the new Google Apps account.
NOTE: When you remove the old Google Apps account i.e., the old primary domain from Google, it may take nearly 8 to 24 hours for removal process. For further help, contact Google support.
For more related queries read our FAQ’s regarding the domain migration at http://support.syscloud.com/faq.aspx
Get free consultation and speak to our Migration Experts to know how you can perform the Domain migration process in a simple and secure way. Write us at firstname.lastname@example.org or register at “Get Free Consultation”.