FERPA Compliance Management Solutions

Reap the rewards of effective compliance management – with less effort and expense

SysCloud - FERPA Act

What is FERPA?

FERPA stands for Family Educational Rights and Privacy Act (20 U.S.C. such as 1232g; 34 CFR Part 99).  FERPA is a federal law that protects the privacy of student education records. FERPA was passed in 1974.

FERPA applies to all education agencies and institutions that receive federal funding.

SysCloud - FERPA Act

Why FERPA matters to your institution?

Education institutions are entrusted with a lot of information about students and it becomes a fiduciary responsibility to protect it. Information in the cloud is vulnerable and institutions need to carefully apply adequate controls to protect student education information.

FERPA Regulations

  • Except for specific exceptions, a parent or student shall provide a signed and dated written consent before a school may disclose education records. The consent must:
    •  specify records that may be disclosed;
    •  state purpose of disclosure; and
    • identify party or class of parties to whom disclosure may be made
  • Education records include “Records, files, documents, and other materials that contain information directly related to a student and which are maintained by an educational agency or institution or by a party acting for the agency or institution.”
SysCloud - FERPA Regulations
  • Conditions under which prior consent of the parent or student is not required to disclose information:
    •  Disclosure to college officials with a legitimate educational interest in the records
    •  Provision of records and info to another school in which the student seeks to enroll
    •  Administration of financial aid requests
    •  Certain state and federal education officials may have access
    •  Records provided to the court or counsel when the student has sued the University
    •  Compliance with court orders or subpoenas after attempt to notify the student
    •  Release of info during a health or safety emergency
    • Results of disciplinary proceedings in certain cases involving crimes of violence or sex offences

SysCloud can help institutions to cost-effectively secure education information by:

  •   Protect Sensitive Data – Detecting files stored in the cloud with student education information
  •   Document Sharing Visibility: Gain visibility into users, documents and internal/external sharing of your data
  •   Granular Level Control: Flexibility to create policy scopes at every level for greater policy control
  •   In-depth Auditing: Keep track of user access and actions with full audit capabilities
  •   Employee Self Service: End user violation visibility reducing administrative workload
  •   Compliance Exception Management: Reasoning exceptions provided to violations as per the list of exceptions provided by FERPA.

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