About Town of Webb Union Free School District
Rated as one the best schools to teach in New York state, the Town of Webb Union Free School District plays an important role in the lives of the community it serves in the picturesque central Adirondacks area. The school district had already implemented G Suite for its students, teachers, and staff to provide a cloud-based productivity and collaboration platform to foster learning.
Despite its strong reputation, the district faced critical challenges that disrupted operational efficiency and oversight. Staff departures made it difficult to retain institutional knowledge and retrieve essential data. Meanwhile, the IT team was overwhelmed by frequent requests for file and email recovery. Compounding these issues was a lack of visibility into student activity on the cloud, making it increasingly difficult to meet regulatory compliance requirements.
Safety was always our number one priority. however, while G Suite gives our students, teachers, and staff an amazing way to collaborate, it was actually turning into a big challenge to monitor what was happening in every student's Drive documents, chat messages, or emails. We faced significant challenges in maintaining a backup of critical information that our teachers and staff members were handling. Accidental deletions, teacher and staff reassignments, and managing teacher transfers was becoming a nightmare.
Robert Schafer,
Director of Technology, Town of Webb Union Free School District
Key Challenges
1. Staff Exits
2. Managing Backups & Restores
3. Student Safety
Staff Exits
First among the challenges included the problem of handling staff exits. Extracting data associated with a staff member who is no longer a part of the school was turning out to be a headache.
Managing Backups & Restores
Assisting teachers, staff, and students who needed help in restoring files and emails threads that were accidentally deleted resulted in a lot of workload for the IT team at the school district.
Student Safety
Monitoring student activities on the cloud and ensuring the school remains compliant to some of the regulations such as FERPA (The Family Educational Rights and Privacy Act) and CIPA (Children’s Internet Protection Act) was becoming impossible.
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Why Town of Webb UFSD chose SysCloud?
Town of Webb UFSD wanted a comprehensive solution that will offer them a simple way to tackle all their cloud data management challenges on G Suite. Only SysCloud gave them all the features in a unified solution that worked seamlessly with G Suite.
They saw a significant benefit in leveraging SysCloud’s intelligent machine learning algorithm for student safety monitoring and compliance.
Also, SysCloud’s cost-effective pricing plans, a no-hassle option to test-drive the product and evaluate all the features proved to be a key reason why the Town of Webb UFSD chose SysCloud.
SysCloud provided automated cloud-to-cloud backup solution for G Suite applications - Gmail, Google Drive, Contacts, Calendar and Sites.
Guaranteed and fast data restore
SysCloud's backup solution has allowed school admins to restore critical data to the same user or to different user in just a few clicks. This dramatically improved the productivity of teachers and staff.
SysCloud's threat cards and backup dashboards gave the IT team quick access to issues that needed attention and not be bogged down in dealing with false alarms.
SysCloud enabled monitoring compliance for FERPA, CIPA, COPPA, PII, and HIPAA. It's flexible policy management features allowed the school district to fine-tune compliance monitoring and handle violations almost instantly.
We've had a lot of teachers retire or leave the district for another job this past summer. The teaching content stored in SysCloud’s backup tool allows the new teacher to restore the data into their own account. After the restore is complete, the new teacher now has access to all of the previous teachers' documents and lesson plans. This allows for the easiest transition possible.
With Syscloud, we were able to gather accurate information and increase the visibility of our student's digital footprint. Over 100,000 files have already been scanned this year alone. The alerts generated by SysCloud allow us to proactively address student safety and compliance issues.
Robert Schafer,
Director of Technology, Town of Webb Union Free School District
