Google Workspace Backup with Automated Protection and Point-in-Time Recovery

Protect all Google Workspace apps with immutable backups. Detect ransomware, compliance risks, and unusual data changes, and remediate fast with automated actions. Restore from point-in-time snapshots, use eDiscovery to quickly locate the right emails and files, and archive data to reduce licensing costs.
Gmail logo

Gmail

Google Drive logo

Google Drive

Google Drive logo

Shared Drive

Google Sites logo

Google Sites

Google Classroom logo

Google Classroom

Google Calendar logo

Google Calendar

Google Contacts logo

Google Contacts

Google Forms logo

Google Forms

Gmail logo

Gmail

Google Drive logo

Google Drive

Google Drive logo

Shared Drive

Google Sites logo

Google Sites

Google Classroom logo

Google Classroom

Google Calendar logo

Google Calendar

Google Contacts logo

Google Contacts

Google Forms logo

Google Forms

Gmail logo

Gmail

Google Drive logo

Google Drive

Google Drive logo

Shared Drive

Google Sites logo

Google Sites

Google Classroom logo

Google Classroom

Google Calendar logo

Google Calendar

Google Contacts logo

Google Contacts

Google Forms logo

Google Forms

Without SysCloudWith SysCloud
activeGmail
inactiveGoogle Drive
inactiveGoogle Sites
inactiveGoogle Classroom
inactiveGoogle Contacts
inactiveGoogle Calendar
30
Recycle bin emptied after 30 days 
55
Admins cannot recover data after 55 days
no-gradiant

What are the limitations of native data retention in Google Workspace?

Google offers basic tools to retain and restore data, but they’re limited. 

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    What are the limitations of native data retention in Google Workspace?

    Google offers basic tools to retain and restore data, but they’re limited. 

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      SysCloud vs. Other Google Workspace Backup Vendors: Which One to Choose?

      Check out our comprehensive guide comparing all the Google Workspace cloud backup vendors in 2025.

      Read now

      Why choose SysCloud for Google Workspace backup

      Instant Backup Visibility

      Get instant backup visibility from an intuitive dashboard, with clear status, backup health insights, and fast drill-down to any user or app.

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      Make smarter backups

      Automate Google Workspace backups. Let SysCloud handle all API errors and give you complete visibility on your backups.

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      Unlock your recoveries

      Recover data from any point-in-time backup snapshot, with the flexibility to restore to the original user or a different user.

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      Locate data instantly

      Instantly access any Google Workspace app archive or dashboard.

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      Export easily

      Instantly export Google Drive, Gmail, Contacts and Calendar data so that it can imported into a different domain.

      Export multiple files easily

      Upgrade your searches

      Use granular search filters to locate data in the Google Workspace archives.

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      Our customers love what we do

        Our customers love what we do

          What Google Workspace apps does SysCloud backup?

          Read our in-depth guide on how SysCloud addresses the data retention and restoration gaps for all critical Google Workspace apps.

          Learn more
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          Enhance Google Workspace backups with advanced visibility and protection

          Elevate your backup with SysCloud’s add-on suite for greater visibility, automated threat detection, stronger compliance controls, actionable data insights, and automated archiving.

          Add-on

          Detect ransomware attacks, encrypted files and automate recovery.

          Safeguard Google Workspace data by detecting encrypted or malicious files in backup snapshots and recovering safe versions to minimize downtime and ensure business continuity. Use recommended runbooks to automate remediation and quickly notify the right teams with Action Flows.

          Add-on

          Detect compliance violations and secure data with automated actions.

          Protect Gmail, Drive, Shared Drive and Classroom by detecting violations with standard (PCI, FERPA, Confidential Data, etc.) and custom policies. Use recommended runbooks to automate remediation with actions like revoke sharing, quarantine files, or place content on hold and route alerts to the right owners with Action Flows.  

          Add-on

          Streamline audits and investigations with eDiscovery Search

          Seamlessly search backed-up data across Gmail, Drive, Calendar, Classroom, and Contacts. Place search results on legal hold and export items on hold to speed up investigations.

          Add-on

          Detect insider risks and excessive data changes with Data Change Insights

          Detect unusual modifications, additions, or deletions using our AI-powered anomaly detection algorithm across Gmail, Google Drive, Contacts, and Calendar. Use recommended runbooks to automatically trigger exports of change details and notify the right teams with Action Flows.

          Add-on

          Automate archiving to optimize storage and reduce license costs

          Archive inactive data from Gmail, Google Drive, Calendar, and Contacts using scheduled policies or on-demand archiving to reduce storage usage and license costs.

          Add-on

          Sky: Your AI copilot for backup management

          Manage backups, locate data, and perform actions on archived data, all from a single chat interface.

          GIF of Sky AI copilot helping SysCloud admins to manage backups and locate data via chat.

          Designed for IT administrators

          Try SysCloud out with a free trial and discover how much faster, easier, and more flexible backups and restores could be - for IT admins and for everyone in your organization.

          Add any additional admin roles

          Add an unlimited number of admins - with granular access rights for each role.

          Stylized screenshot of SysCloud's 'Add Admins' settings page, showing options to add an admin with granular access rights, including permissions for initiating backups, previewing email content, and accessing user data.

          Enable end-user self-service

          Give your users the freedom to perform their own data restoration and cut down on the numerous requests to restore lost data

          Stylized screenshot of SysCloud's end-user access permissions page, showing permissions for users to view archives, restore data, and export content, enabling self-service data restoration.

          Explore backup for Google Workspace applications

          Select an application to explore

          Frequently asked questions

          If you’re hesitating, do not worry, we are here to explain everything you might want to know. Let us help!

          Yes. New paid SysCloud subscriptions require a minimum purchase of 100 licenses, with each license letting you back up 1 user.
          This minimum applies only to new paid subscriptions, free trials and existing customers are excluded.
          The 100-license minimum applies to your overall subscription, whether you buy licenses for a single cloud or across multiple clouds. It is not a per-cloud requirement.
          No. The 100-license minimum applies only to new paid subscriptions. As an existing customer, you may continue with your current number of licenses and are not required to purchase additional licenses. Should this requirement change in the future, we will notify you in advance.

          Your backup storage is uncapped, subject to our fair use policy. There is no fixed storage limit while your subscription is active, provided your usage stays reasonably proportionate to your number of licensed users. If your usage goes well beyond what a subscription of your size would normally involve, we may review it with you and discuss suitable adjustments, which may include additional licenses or revised terms.

          Yes. SysCloud lets you back up only your Shared Drives, with no separate pricing for each service.
          If you are only backing up Shared Drives, your storage is 100 GB per Google Workspace license, not uncapped. So to protect 800 GB of Shared Drive data, you would need 8 licenses.
          Please note that all new SysCloud subscriptions require a minimum of 100 licenses across all the apps you back up. This minimum is overall, not per app, and your Shared Drive licenses count toward it.
          Yes. Admins can enable backup for the Gmail and Google Drive Trash folders when creating a backup job. Trash is not included by default.

          Yes. During the free trial, you can back up Shared Drive and Google Classroom data. However, the trial supports backup for up to 10 Shared Drives and 10 Classrooms, within the storage capacity available during your trial period. To know more about the backup functionality for the shared apps, please contact our support team.

          SysCloud backup archives can be securely stored in AWS cloud storage locations across the United States, United Kingdom, Canada, Australia, Germany, Singapore, and Japan.

          Have more questions? Read more FAQs

          data loss

          11 Million +

          Users protected from data loss
          email backup

          51 Billion +

          Emails backed up on our servers
          files back up

          35 Billion +

          Files backed up
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          Start enjoying faster and easier backups, today

          Avoid costly data retention gaps and minimize time to recovery with SysCloud's cloud backup.Start 30-Day Free Trial
          Certifications
          Certifications

          Related Resources

          Google Vault eDiscovery vs. Retention Rule vs. SysCloud’s Backup for Google Workspace

          11 Apr 2025 | 5 min read | Gopika


          eDiscovery holds and retention rules in Google Vault help organizations preserve important data across supported Google Workspace services for compliance and legal needs. However, these capabilities are not a substitute for the backup, restore, and comprehensive data recovery features offered by a dedicated third-party backup solution like SysCloud.


          Learn more 
          How to Delete a User from Google Workspace Without Data Loss

          18 Apr 2025 | 12 min read | Swati


          Google Workspace user accounts often contain business-critical emails, files, calendars, and shared data that organizations cannot afford to lose during employee offboarding. As teams scale and user turnover becomes more frequent, the risk of accidental data loss increases if accounts are deleted without a proper plan for data transfer, retention, and backup.


          Learn more 
          How to Recover Deleted Files from Google Shared Drive

          16 Apr 2025 | 6 min read | Anju George


          Google Shared Drives have become a critical part of team collaboration, helping organizations store, manage, and share business-critical files at scale. As adoption of Shared Drives continues to grow, so does the risk of accidental or permanent data loss caused by user errors, deletion, retention limitations, and administrative changes.


          Learn more