In this article
Data retrieval in case of accidental deletion
Google Workspace storage is shared between Google apps such as Gmail, Drive, and Photos. The amount of free storage for each user depends on the type of account opted. Google Meet files are stored in Drive, and employees should not be forced to delete recordings once the storage limits are reached. Implementing retention policies saves storage costs by only retaining essential data.
Statutory regulation & compliance
Regulated industries such as healthcare, legal, and finance are required to retain data for a longer duration. The Sarbanes-Oxley Act, for example, specifies the standards for financial document record-keeping and having controls in place to retain data.
To know how a Google Workspace Administrator can recover permanently deleted files from Google Admin Console, click here.
Data retained using the default retention is counted towards your Google Workspace storage quota, and you will need to purchase additional storage if you exceed the limit. The amount of free storage for each user depends on the type of account opted.
The advanced licenses of Google Workspace offer an extra layer of native data retention using Google Vault. Admins can use Google Vault to set retention policies for Google Meet and perform searches of Google Meet data. Similarly, if an organization uses Google Vault to hold Drive files, it will be applicable to Meet as well.
To learn in detail about Google Vault, Vault retention rules, holds, and license requirements, read our in-depth article on Google Vault Fundamentals.
By default, Meet data is retained according to Drive rules as the files are stored in Drive. To know more about how to create rules for Google Drive, click here.
Step 2: Click ‘Retention’ and navigate to the ‘Settings’ tab.
Step 3: Next to Meet, select ‘Retained by Meet rule’.
Step 4: Click ‘Save’.
Note: Irrespective of how Meet is retained, Drive holds always apply to Meet data.
How to create default retention rule for Meet?
Step 2: Click ‘Retention’, and select ‘Meet’.
Step 3: Under ‘Duration’, choose how long files need to be retained.
Step 4: If a duration has been set, choose what to do with Meet data after the retention period ends:
Step 5: Check the boxes and click ‘Save’.
How to create custom retention rules for Meet?
Step 2: Click ‘Retention’, select ‘Custom Rules’, and then click ‘Create’.
Step 3: Select ‘Meet’ under Service, and then click Continue.
Step 4: Under ‘Scope’, choose an entity, and click ‘Continue’.
Step 5: Under ‘Duration’, choose how long files need to be retained.
Step 6: If a duration has been set, choose what to do with Meet data after the retention period ends:
Step 7: Click ‘Create’.
Note: No matter how Meet is retained, Drive holds always apply to Meet data.
To learn more about eDiscovery holds in Google Drive, check out this article.
User deletions: If a user is deleted from your Google Workspace account, all the associated Meet data also gets purged even if it was on hold or covered by a retention policy. This is because Google Vault does not make a second copy of the Meet data, it simply keeps it on hold to prevent deletions.
Absence of restore feature: Meet data that are retained through Google Vault can only be exported and not directly restored back into your account.
Google outages: Unexpected Google outages can result in data being inaccessible for hours. This can hugely impact business productivity.
Cyber threats: If your Google Meet data falls prey to cyber threats such as ransomware, the data retained and held in Google Vault also gets affected.
Third-party cloud backup solutions like SysCloud are a one stop solution to your data backup and restore problems.
In this article