How to Recover Deleted QuickBooks Online Data

What happens to deleted QuickBooks Online data?

• Recover from QuickBooks Online backup 

• Recover from exports 

• Recover from the SysCloud backup archives 

Restore data from QuickBooks Online backup

How to restore deleted QuickBooks Online data using the native backup and restore tool:

• Step 1: Go to Settings ⚙. 

• Step 2: Select “Back up company”.  Note: You might need to sign in with Intuit, then select “Authorize” to proceed. 

• Step 3: Select the “Restore” menu, then select “New Restore”. 

• Step 4: In the “Company” dropdown menu, select the company you want to overwrite and restore accounting data to. 

• Step 5: In the “Restore to” dropdown menu, select the time and date you want to restore. 

• Step 6: Make sure everything is correct, then select “Create Restore”. 

• Step 7: Enter your company’s name, then select “Restore”. 

Recover deleted QuickBooks Online data from exports

How to recover deleted QuickBooks Online data from exports

• Step 1: Log in to your QuickBooks Online company.

• Step 2: Go to Settings ⚙.

• Step 3: Click “Import data”.

• Step 4: Select the type of QuickBooks Online data that you want to import into the application.

• Step 5: Browse your local device and select the file you want to import.

• Step 6: Click “Next”.

• Step 7: Map the fields in your file to fields in QuickBooks Online.

• Step 8: Review your data and click “Import”.

QuickBooks Online data recovery from the SysCloud backup archives

How to restore a deleted QuickBooks Online transaction from the SysCloud backup archives?

• Step 1: Log in to your SysCloud account. 

• Step 2: Click “Archives> QuickBooks Online”.

• Step 3: Select the company you want to restore the list to.  

• Step 4: Click “Transactions” from the navigation menu on top. 

• Step 5: Select the type of transaction you want to restore. 

• Step 6: Select the transaction you want to restore. You can select multiple transactions at once. 

• Step 7: Click “Restore” from the action bar on top.

• Step 8: In the confirmation dialog box, select the checkbox beside “Overwrite item(s)?” to overwrite the existing transaction (if unselected, the item will be restored with a new ID). Select the checkbox next to “Restore associated attachable(s)” if you want the attachable(s) (if any) also to be restored. You can also add any comments in the “Add comment” section and this will be added to the restore report. Then, click the Restore button. 

How to restore a deleted QuickBooks Online list item from the SysCloud backup archives?

• Step 1: Log in to your SysCloud account.  

• Step 2: Click “Archives> QuickBooks Online”. 

• Step 3: Select the company you want to restore the list to. 

• Step 4: Click “Lists” from the Navigation menu bar on top.

• Step 5: Select the type of list you want to restore. 

• Step 6: Click the checkbox next to the item you want to restore. You can choose multiple items to be restored. 

• Step 7: Click “Restore” from the Actions tab on top. 

• Step 8: In the confirmation dialog box, select the checkbox beside “Overwrite account(s)” to overwrite the selected item. If unselected, the item will be restored with a new ID. Select the checkbox beside “Restore sub-accounts if application” to restore the sub-accounts, if any. You can also add any comments that will be shown in the restore report. Click the Restore button. 

How to restore a deleted QuickBooks Online attachable from the SysCloud backup archives? 

• Step 1: Log in to your SysCloud account. 

• Step 2: Click “Archives> QuickBooks Online”. 

• Step 3: Select the company you want to restore the list to. 

• Step 4: Click “Attachables” from the Navigation menu bar on top. 

• Step 5: Choose the attachable you want to restore by clicking the checkbox next to the file or note name. You can select multiple files/notes to be restored. 

• Step 6: Click “Restore” from the action tab on top. 

• Step 7: In the confirmation dialog box, select the checkbox next to “Overwrite attachables” if you want the attachable in your QuickBooks Online account to be overwritten. If you unselect the checkbox, the attachable(s) will be restored with new IDs. Select the checkbox next to “Restore associated transactions” to restore any transactions associated with the file/note to be restored. You can also add any comments in the “Add comment” section and they will be added to the restore report. Click the Restore button.